How to use meeting room digital signage

Take your meeting room management to the next level with QL-powered meeting room digital signage. Install touchscreens and tablets at each meeting room entrance. This way, staff members, guests and visitors will know which events are occurring in real-time.

The meeting room digital signage challenge

Most corporate offices, business centers, and hotels use booking systems to manage meeting room occupancy.  Many businesses and government offices also rely on Microsoft Outlook or Google Calendar to perform similar functions.

Touch screens or tablets are installed at each entrance to show occupancy and display room booking information in real-time.

The problem is, these software applications aren’t optimized for meeting room information screens. They are difficult to use because they weren’t designed for this task. Facility managers looking to improve their room scheduling need solutions that can do more.

Navori Labs’ QL software is optimized for content distribution and live data presentation. Our software features a user-friendly interface that anyone can use. Your staff will enjoy using QL’s Content Manager to manage their content and create templates that inform and motivate.

The QL digital signage software solution

QL is the perfect solution for all your meeting room digital signage needs. QL integrates directly with many popular third-party calendar and room-booking systems. This feature lets you easily add meeting room displays to inform and guide your visitors or guests.

Our solution consists of:

QL can also perform many other useful tasks. Use it to deliver human resource videos, sales seminars or management presentations. Deploy digital signage screens in your office lobby, lunch room or in common areas.

Group screens based on their location or purpose and use tagging to ensure the right content is shown on each screen.

Improve room booking efficiency

  • Manage meeting room signs more effectively and avoid booking conflicts.
  • Display real-time data on your digital screens using Google Calendar, Microsoft Exchange, back-end corporate databases, and event management systems. QL is compatible with all types of external data sources.
  • Create professional layouts that enhance your brand and inform visitors and guests with a simple and easy-to-read design.
  • Use interactive touch screens and tablets to reserve meeting rooms or bring-up way-finding apps. You can also display interactive content on your meeting room screens.
  • Display traditional digital signage content when meeting rooms are not in use.
Template-for-corporate-signage-with-video-zone-meeting-roooccupancy fed by Office 365 CNN RSS and weather
Template for corporate signage with video zone meeting room occupancy fed by Office 365 CNN RSS and weather

Deliver a better experience

  • Choose QL for your meeting room signage. Deliver high-quality content to any meeting room screen or conference room digital signage. QL supports a wide range of hardware platforms including Android-powered tablets and the compact Stix media player device.
  • Display informational content on any type of screen.
  • Tag your players so they only receive specific content (public/private). Content that does not match the player’s tag will not be shown.
  • Monitor live data feeds and automatically trigger content based on specific values (numeric and/or alphabetic). Trigger content on-demand to create emergency alerts, evacuation notices, room occupancy information, and more. Most importantly, smart content rules do not require any programming knowledge or technical expertise.
  • Fetch data from multiple online calendars or different event management systems simultaneously.
  • Interactivity is fully supported. Use touch screens and other interactive devices to trigger any content, including wayfinding apps and directories.
  • QL lets organizations manage multiple applications using a unified digital signage platform. Deploy content to any media player regardless of its hardware or operating system.
  • Manage on-site conference room displays while you deliver unique content to other digital signage screens. Screens can be in the same venue or located in any location around the globe.
  • Using the QL API, interface with conference display systems to automate content distribution.
  • QL supports:
    • Windows PCs.
    • Android devices, including Navori’s own Stix media player.
    • BrightSign media players.
    • System-on-Chip displays from most renowned brands including ELO, LG, Philips, Samsung, Sony, and many others.

Frequently Asked questions

Who uses meeting room signage?

Large and small organizations use meeting room signage to improve their meeting space booking workflows. Conference room booking information is retrieved and displayed automatically on your digital door sign so staff and visitors always know which room to enter. Smart digital signage software platforms like Navori QL can help prevent overbooking and deliver targeted information to each screen. Put anything on your door signs, from complex content to a simple room name. With QL, what’s on your meeting room signs are completely up to you!

What should i look for in a meeting room signage solution?
  • Look for software that can communicate and display data from a variety of sources, such as room booking systems and popular business solutions (Google Calendar / Microsoft Exchange).
  • Your media player software should be compatible with any hardware platform.
  • The solution should be easily scalable so you can add more players as your business grows.
  • It should feature a simple user interface and not require local software to be installed or maintained.

Navori QL provides all these features, and more.

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